Associate Director, OSUAA Board & Council at The Ohio State University
Posting DateJune 12, 2019
Location of Position
For 144 years, The Ohio State University's campus in Columbus has been the stage for academic achievement and a laboratory for innovation. It's where friendships are forged. It's where rivalries and revelry are born.
The university's main campus is one of America's largest and most comprehensive. As Ohio's best and one of the nation's top-20 public universities, Ohio State is further recognized by a top-rated academic medical center and a premier cancer hospital and research center. As a land-grant university, Ohio State has a physical presence throughout the state, with campuses and research centers located around Ohio.
Duties and Responsibilities
The Associate Director of the Ohio State Alumni Association’s Board and Council is the primary relationship manager for the Association’s key leadership volunteers and facilitates the work of the Board and Council on behalf of the President/CEO. He/she works independently to organize, plan and oversee these groups’ meetings to include agenda focus, assignment of leadership volunteers, communication content and execution, meeting materials, activities and presenters, process timelines, and leads OSUAA staff members who serve as Board Liaisons. This position will suggest strategies for effectively engaging volunteers throughout the year, has authority to fulfill volunteer leader special requests or projects, will create and maintain standard operating procedures, and has budget oversight and discretion for the activities and expenses related to the Board and Council.
He/she serves as the principal liaison to several permanent and ad hoc committees of the Board and subject matter expert on the Association’s Constitution and Council Bylaws, is solely responsible for the Council’s semi-annual appointment process, and designs and leads the new member orientation process for both the Board and Council.
The Board of Directors has the oversight of the executive, financial, and administrative affairs of the Association. It consists of nineteen (19) members and has eight (8) committees. The full Board meets three times a year over a two-day period with the Board Officers meeting prior to and after each meeting.
The Alumni Advisory Council represents the academic and administrative breadth of Ohio State and is advisory to the president of the university and to the Association Board of Directors, promoting the general welfare and interest of the university. This group consists of 35+ members and meets twice a year over a two-day period with the Advisory Council Steering Committee meeting prior to and after each meeting.
The Associate Director reports to the Senior Administration Director for the Alumni Association and operates with a high degree of independence, decision-making responsibilities, judgment, consistency, discretion and strict confidentiality. He/she is expected to be familiar with and able to utilize MS Office programs; prioritize a high volume of work in a fast-paced, team-oriented environment; be skilled in managing and organizing their work and time; flexible and adaptable to shifting priorities and demands including occasional evening work;
All members of Advancement are part of creating an inclusive culture that inspires an exceptionally diverse and talented team and are measured on their adherence to the following core competencies: leadership, continuous improvement, teamwork and collaboration, and communication/interpersonal effectiveness.
90% Serves as primary relationship manager for key leadership volunteers, deepening their engagement with the Association and the University. Recommends strategies for and creates weekly communication to the Board and Council that further engages them with their work with, as well as the activities of the Alumni Association. Has authority to fulfill volunteer leader special requests or projects and consults with President/CEO or Senior Director as appropriate.
Facilitates the work of the Board and Council on behalf of the President/CEO. He/she independently organizes, plans and oversees these group’s meetings, including but not limited to: recommending to the President/CEO and Board and Council Chairs the direction of meeting agendas (i.e. Board Governance Committee, Planning Committee, overall business meeting), activities and presenters; directing related work of Administration team members; role assignment of volunteer leaders; developing motions, meeting materials, scripts, correspondence, and process timelines; serving as the subject matter expert on the Association’s Constitution and Council Bylaws; and working directly with college/unit leadership and deans as well as highly engaged alumni volunteers.
Leads OSUAA staff members who serve as Board Liaisons in the development of assigned committee agendas and meeting materials; sets deadlines; and provides guidance on executing committee meetings. Serves as the Board Liaison for several permanent and ad hoc committees.
Manages the Alumni Advisory Council’s semi-annual appointment process to include, but not limited to: recommending nominating committee members; convening meetings; developing materials and scripts for leadership volunteers; and designing and leading the new member orientation process.
Is responsible for fiscal decisions and expenses to include annual budget recommendations that contribute to the support and management of the Board and Council and details related to meeting logistics (ex. venue, catering, gifts, transportation, etc.). Creates and maintains standard operating procedures.
10% Other duties as assigned.
Master’s degree or an equivalent combination of education and experience; 5 years of professional, administrative experience that illustrates proven project management skills, coordination of logistics and materials for multi-day meetings, and creation of original executive-level correspondence and scripts; experience working with volunteers;
Experience in working with a board of directors, preferably in a non-profit environment; knowledge of The Ohio State University; experience creating standard operating procedures for an organization or program; experience with relational databases, project management and/or board management software.
In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.
The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, or protected veteran status.